At this year’s conference, we are providing the opportunity for members of the RSE community to present their work using posters. Posters allow presenters to present their work in an engaging way and to engage in discussions with conference attendees on a one-to-one basis.

Additionally, conference attendees will be able to vote for their favourite poster and there will be prizes for the best poster, as well as runner-up prizes. The prizes will be announced in the run-up to the conference.

What are we looking for?

We are particularly interested in “RSE Stories” – posters that focus on RSE research, process, and tool development, or projects where an RSE has produced software that has enabled the research or where software has had a significant impact on the project.

Planning your Submission

Please consider the following information when preparing your postal proposal submission.

Required Information

When you submit your proposal, you will be required to provide the following information:

  • Title – Should describe what your poster is about. (50 words or less)
  • Abstract – A brief and attention-grabbing summary of the content of your poster. (250 words or less)
  • Expertise Level – what level of expertise will your poster be aimed at?
  • Audience – describe how your submission is of interest to the RSE community and your specific target audience.


The title and abstract will be published on the conference website as soon as your proposal has been accepted and will be used as part of the advertisement for the poster session.

Poster Guidelines

We want to make sure that all posters are as engaging and accessible as possible. If your proposal is accepted, please consider the following guidelines when designing your poster.


Posters should be:

  • A0 sized (841 x 1188 mm)
  • Portrait Orientation Preferred

Audience and Outcomes

You should also consider the following:

  • Your Target Audience 
    • Would your audience require any prerequisite knowledge to understand your poster? 
    • What information could you include to make your poster accessible to as wide an audience as possible?
  • Core Message
    • What is the core message of your poster? 
  • Learning Outcomes 
    • What do you expect your audience to gain/learn from viewing your poster?

Readability Tips

  • Please use an accessible, easily readable font
    (e.g. Tahoma, Calibri, Helvetica, Arial, Verdana)
  • For legible text, we recommend: 
    • 24pt+ for text
    • 48pt+ for titles
  • Use an accessible colour palette that makes your content clear and easy to read for everyone. (Google “accessible colour palettes” or check out

At the Conference

Posters will be displayed in a designated area, which will be open to all attendees for the duration of the conference. Successful applicants will be asked to meet the Poster Chair in the designated space on the morning of Day 1 of the Conference to set up the posters.

  • You will need to print your poster and bring it to the conference venue. 
  • We will provide boards, hanging materials etc.

Poster Events

Additionally, the following events will take place:

Lightning Talks

Lightning Talks will take place during one of the plenary sessions. Each presenter will present a brief, two (2) minute summary of the content of their poster to conference attendees. You do not need to prepare slides for the lightning talks.

Poster Session

There will be a dedicated Poster Session, where each presenter will be expected to stand beside their posters for the duration of the session to answer questions and discuss the content of the poster. This session is expected to last for approximately one (1) hour.

Judging and Prizes

All conference attendees will be allowed to vote for their favourite poster, and prizes will be awarded to the poster with the highest score.